Legislature(2001 - 2002)
02/22/2001 09:02 AM Senate FIN
| Audio | Topic |
|---|
* first hearing in first committee of referral
+ teleconferenced
= bill was previously heard/scheduled
+ teleconferenced
= bill was previously heard/scheduled
SENATE BILL NO. 29
"An Act making capital appropriations and capitalizing funds;
making appropriations under art. IX, sec. 17(c), Constitution
of the State of Alaska, from the constitutional budget reserve
fund; and providing for an effective date."
Co-Chair Kelly announced that the Committee would continue to
review the technology portion of the capital budget.
Department of Corrections
Criminal Justice Management Information System Replacement
$762,200 general funds
Reference No.: 33841
AP/AL: Appropriation
Project Type: Information Systems
Category: Public Protection
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2003
This project funds the final phase of the Offender-Based State
Correctional Information System (OBSCIS) management
information system replacement. TIC/TAC reviewed and approved
project in FY 98, FY 99, FY 00, and FY 01.
On-going project
JOE REEVES, Deputy Director/Administrative Services Manager,
Division of Administrative Services, Department of Corrections,
testified that the department has been trying to complete this
project for the past several years.
Mr. Reeves read portions of the description that accompanies the
request as follows.
The Alaska Department of Corrections will be finalizing the
installation of an improved and enhanced offender based
information system to manage offenders under supervision of
the department. This system will provide accurate and timely
reports on dispositions of those offenders and projections for
future planning…
…This project has been reviewed and approved by the TIC/TAC
Committee in FY 98, FY 99, FY 00, and FY 01. This project
funds the final phase of conversion and implementation of the
agency's OBSCIS…
Mr. Reeves noted the request would provide funds for eight OBSCOS
modules. He continued citing from the description as follows.
The modules will complete the OBSCIS project and will automate
almost all of the manual processes within the department, and
allow faster and more accurate access to inmate information
and interaction with the rest of the state's criminal justice
system (courts, the Department of Law and the Department of
Public Safety.)
Mr. Reeves gave details on the planned module projects listed in
the description as follows.
MODULE ESTIMATED COST
CRC/Local Jail Interface $30,000
Commissary 30,000
Inmate Programs/Records 50,000
Medical Health/Client Billing 470,000
Public Integration 30,000
Quality Control Auditing 67,200
Judgment/Restitution Interface 30,000
Scheduling/Agencywide 55,000
Total $762,200
Mr. Reeves shared that the first module planned for completion is
the CRC/Local Jail Interface. He stressed that the state has 874
beds in such facilities, which provide up to 319,000 "man days" of
incarceration.
Mr. Reeves also noted that the Commissary maintains data on all
inmate purchases from local institutions.
Mr. Reeves interjected that the estimated costs of all the modules
are consulting fees that would be paid to individuals to develop
interfaces.
Mr. Reeves continued that the Inmate Programs/Records is used to
track inmate participation in various projects as well as tracking
inmates as they are transferred between different facilities. He
stated that inmates often make such transfers.
Mr. Reeves explained the Medical Health/Client Billing module would
be used to develop an automated billing system to track inmate
health care expenditures, which total approximately $15 million
each year.
Mr. Reeves addressed the Public Integration module, which provides
information used for victim notification and other public
information programs.
Mr. Reeves relayed that the Quality Control Auditing module is used
to ensure that all of the modules are operating properly. He noted
that the existing auditing system contains approximately 300 data
elements, including identification of inmates, where they are
located, etc. He stated that the new system would have 1200 data
elements.
Mr. Reeves explained the Judgment/Restitution Interface tracts
inmates' obligations to their victims within the state.
Mr. Reeves gave scheduling inmates' transportation as an example of
what the Scheduling/Agencywide module would be used for.
Mr. Reeves continued to read from the description as follows.
This new OBSCIS system will maximize services to the public
through electronic data, optimize government efficiency by
enabling accurate, timely prisoner records to all users, and
will affect the way other public agencies do their business. …
Mr. Reeves detailed the information that would be shared with the
Department of Public Safety as including criminal history, remands,
wants and warrants, Driving While Intoxicated history, arrest
prints, inmate transportation itineraries, inmate files, known
associates, inmate photographs, victim notification, sex offender
registration and special conditions of incarceration.
Senator Leman cited a portion of the description not read by the
witness, as follows.
Project also ensures that accurate and timely prisoner records
are kept for victim services across the state and nation.
Senator Leman wanted to know if this update would improve the
tracking of restitution payments to victims.
Mr. Reeves affirmed.
Senator Ward asked about the record keeping of any cash carried on
the offender's person when booked into the prison system or any
money received by the inmate while incarcerated.
Mr. Reeves explained how the money is deposited into an inmate
trust account under the inmate's name and is tracked until the
inmate is released, when the money is then returned. He stated that
the Commissary module is linked to this process.
Mr. Reeves answered another question of Senator Ward's stating that
the new account would be called the Offender Trust Account and
would track all of an offender's money.
Computer Network Hardware Replacement and Upgrade
$185,000 general funds
Reference No.: 30799
AP/AL: Appropriation
Category: Public Protection
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001-06/30/2003
This project funds the replacement of a portion of the MIS
system so the Agency can keep up with changing technology and
software programs. TIC/TAC reviewed and approved the project
in FY 02.
Mr. Reeves testified that the current network was set up with the
expected life span of five years. He stressed that the system is
now in its sixth year. He spoke of $6.8 million spent to date on
the project to replace obsolete systems in the 34 sites statewide.
He detailed the studies conducted to ensure the most suitable
system. He stressed that the current system is outdated and unable
to keep up with the data programming.
Co-Chair Kelly wanted to know what about the data that the system
could not keep up with.
Mr. Reeves replied that the issue was memory capability.
Co-Chair Kelly asked if this project would be ongoing.
Mr. Reeves responded that this request would complete the core
replacement. Any additional efforts, he said, would pertain to
maintenance costs. He stated, "This is the final piece" of the
project.
Department of Fish and Game
Commercial Fisheries Entry Commission Permit and Vessel
Licensing
$115,000 Receipt Services
Reference No.: 33908
AP/AL: Appropriation
Category: Public Support Technology/Service
Location: Juneau Areawide
Election District: Juneau Areawide
Estimated Project Dates: 07/01/2001 - 06/30/2006
This project is part of an overall upgrade plan for the agency
to implement permit and vessel licensing on the Internet. The
purchase of the Storage Area Network (SAN) is an integral part
to assuring the reliability and backup of the application on a
new version of the network operating system.
MARY MCDOWELL, Commissioner, Commercial Fisheries Entry Commission,
Department of Fish and Game, detailed the agency and its dependency
on computer technology for the licensing and data tracking. She
stated that the upgrades are necessary to keep up with the influx
of data given the limited staff of the autonomous agency.
Ms. McDowell stressed that the $3000 annual operating budget
appropriation for technological activities is inadequate to address
this equipment replacement project.
Ms. McDowell added that the funds would also provide a backup
system to prevent loss of data.
Senator Austerman asked if the requested $150,000 utilizes existing
funds.
Ms. McDowell replied that the Commission generates approximately
twice the amount of receipts as expenses.
Senator Austerman wanted to know if the public would have access to
the information contained on these systems.
Ms. McDowell answered this information is already available on the
Internet through the agency's extensive website.
Senator Wilken was surprised that there are no accompanying
operating and maintenance cost reductions resulting from this
project.
Ms. McDowell replied that the on-line licensing would save public
time, but not necessarily staff time. She detailed the process an
applicant follows to obtain and submit an application for a
license.
Senator Wilken asked if the project buys public convenience only.
Ms. McDowell responded the intent of the project is to upgrade
obsolete equipment and expand capabilities to meet growing needs.
Senator Wilken asked if this is a one-time appropriation.
Ms. McDowell affirmed.
AT EASE 9:21 AM / 9:24 AM
Department of Health and Social Services
Emergency Communications: Emergency Medical Services
$341,600 general fund
Reference No.: 33443
AP/AL: Appropriation
Category: Health/Safety
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
EMS ambulance and first responder personnel need adequate,
reliable emergency communications systems to provide effective
life-saving services. In some areas there is no EMS
communications coverage whatsoever. In other areas, two-way
radio systems are old and breaking down with increasing
frequency. This project will target needs for enhanced EMS
communications for volunteer ambulance and first responder
services in areas with the greatest documented needs, based on
a comprehensive statewide EMS communications plan (completed
in September 1997). Under a community facility grant program
for the U.S. Department of Agriculture, these funds qualify
for a 25% match, which would go directly to the local EMS
agencies.
MARK JOHNSON, Chief, Community Health and Emergency Medical
Services, Division of Public Health, Department of Health and
Social Services, testified that this project is for a continuation
of a multi-year phase-in project. He said this focuses on rural
Emergency Medical Services (EMS) volunteers throughout the state.
He talked about the need for communication between service
providers in remote locations.
Mr. Johnson shared that the department was able to recover costs
from a satellite phone system contract when that business went
bankrupt, but that the department still wishes to pursue such a
system to use in certain remote areas.
Mr. Johnson stated that two-way radios are the ideal method of
communication in more populated areas. He noted that while cellular
service is available, these involve airtime costs and that
volunteer organizations are not budgeted for these expenses. In
addition, he told of how conversations between multiple parties are
often necessary.
Mr. Johnson stressed that many existing systems are 20 years old
and are failing with increasing frequency. He spoke to the
department's obligation to support the volunteer ambulance and
first response services.
Co-Chair Kelly noted the 20 percent match qualification and asked
if the intent is to allow communities to provide this match.
Mr. Johnson replied this is correct, and told of the grant program
available through the United States Department of Agriculture
(USDA). He noted some community's economic situation would make
raising matching funds difficult. He stated that the department is
working to best secure the maximum funds for each community.
Co-Chair Kelly wanted to know how many communities are involved.
Mr. Johnson stated that the department has done a need assessment
for many communities, and estimated that 75 have qualified. He told
of the testing of a new phone system that the department would like
to take advantage of if it expands across the state.
Co-Chair Kelly asked if the department would later learn how many
of the 75 identified communities would qualify for the federal
grant.
Mr. Johnson affirmed.
Senator Austerman asked if the total expenditure for this project
is approximately $4 million.
Mr. Johnson replied this figure assumes each community would
contribute a 25 percent match, but noted that in some communities
the match could be as high as 85 percent. He stressed that the need
has been documented yet it is still unknown how much federal
funding each community would qualify for.
Senator Austerman requested more detailed information showing the
documented need.
Mr. Johnson stated that the comprehensive statewide EMS
communications plan, completed in September 1997, gives this
information.
Senator Austerman asked how this project integrates with the
capital improvement project request for a land mobile radio (LMR)
system.
Mr. Johnson replied this project relates to geographical areas not
covered by the LMR. He noted however, that some ambulance services
would utilize the LMR, if it were implemented. He predicted the LMR
system would remain viable "well into the future".
Mr. Johnson detailed how currently the state is paying for
dedicated radio lines for the ambulance services and that with the
implementation of the LMR system, more agencies would use the
system and the cost would be reduced for each user.
Mr. Johnson stressed that it is important to note that "staying the
same is going to cost money too" because the failed radios would
still need to be replaced. He advised that a phase-in plan for
replacing broken radios with updated technology that could utilize
the new LMR system would be most efficient.
Senator Austerman asked why this request was not included as part
of the LMR project.
Mr. Johnson replied that this request is compatible with the LMR
system and he detailed how the LMR project would continue to expand
into more geographical areas along the Railbelt. However, he
stressed that much of the identified need for the emergency
response project encompasses areas outside of the Railbelt.
ANNALEE MCCONNELL, Director, Office of Management and Budget,
Office of the Governor, added that a number of additional projects
could have been included in the entire LMR system effort. Instead,
she said it was determined that some of the projects "stood on
their own" and that this project was one of those.
Senator Wilken asked if the Emergency Medical Services component
was included in the telecommunications Request for Proposals (RFP)
and whether private industry is included.
Mr. Johnson replied that in areas where the State Microwave System
exists, the state would retain ownership of the system and expenses
would be limited to maintenance costs.
Senator Leman suggested changes to the explanatory information
accompanying the budget request detailing the 25 percent matching
funds that would be allocated to the local communities. He
suggested the language should correctly state that the communities
would qualify for "an up to 75 percent match."
Mr. Johnson conceded and stated that when the request was
submitted, the department had not received all information from the
USDA regarding the grant program.
Ms. McConnell offered for the department to provide a presentation
on the entire telecommunications RFP.
Co-Chair Kelly stated it would be most appropriate to give such a
presentation before the capital budget subcommittee.
Department of Military and Veterans Affairs
Emergency Communications: Rescue Coordination Equipment
Replacement
$106,700 general funds
Reference No.: 34506
AP/AL: Appropriation
Category: Public Protection
Location: Anchorage Areawide
Election District: Anchorage Areawide
Estimated Project Dates: 07/01/2001 - 06/30/2001
This project allows the department to replace the Rescue
Coordination Center's (RCC) VHF Radios, replace a vital
antenna, and upgrade our computers both in the RCC and State
Emergency Coordination Center (SECC).
NICO BUS, Administrative Services Manager, Division of Support
Services, Department of Military and Veterans Affairs and
Department of Natural Resources, testified that this project
proposes to relocate the antenna to a more optimal location. He
stated that the current system is outdated and that replacement
parts are no longer available. He informed that services from Mt.
Susitna have been interrupted approximately nine times in the last
two years. He explained that the rescue coordination center is a
combination of state and federal operations. He detailed that the
federal Air National Guard provides staffing and that the state is
responsible for equipment costs. He listed that over 400 search and
rescue missions were performed for the state, while only five
missions were conducted for the federal government for downed
aircraft.
Senator Leman pointed out that this request only includes state
funds and asked why no federal funds were provided.
Mr. Bus responded that the federal government provides funding for
the aircraft, fuel and the pilots to conduct the missions and the
state provides funding for the equipment in the search and rescue
center. He listed the three separate entities utilizing the center
as the federal mission, the state mission and the combined State
Emergency Coordination Center, which houses the Department of
Natural Resources, the Department of Environmental Conservation,
the Department of Public Safety and other state agencies. He
explained this location is used as a command center in the event of
a fire or other emergency.
Senator Austerman asked if this project would be included as a part
of the overall LMR program to coordinate search and rescue
operations.
Mr. Bus replied that the radio portion has been held off in order
to first identify the best equipment.
Senator Austerman suggested that if the funds were going to be
expended to coordinate all of the radio systems, he wanted to know
if this project is related and should be included in the LMR.
Co-Chair Kelly interrupted to ask if the goal is to someday allow
the EMS operator to directly communicate with the staff of the
search and rescue center.
Ms. McConnell affirmed this is the ultimate goal. She noted that
this request is not dependant on the LMR, but that certain aspects
are interrelated. She pointed out that the existing computer
equipment in the Emergency Coordination Center is incompatible with
the proposed LMR system.
Department of Natural Resources
Land Use Data Base System for Industry and Public Access
$495,000 general funds
Reference No.: 33909
AP/AL: Appropriation
Category: Development
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2003
DNR's information systems are a strategic state asset that is
used by resource managers and resource developers to create
economic opportunities for Alaska and it's citizens. Land
records must accessible, relevant, and dependable. Business
processing must be competent and efficient. High qualify
public land record systems promote the resource development
and improvement activities. The present system hampers these
goals.
Mr. Bus testified this project is to upgrade the key database
system containing over 115,000 land records. He stressed that the
current system is "antiquated", built in 1970, and utilizes Cobalt
language. He informed that the department is having difficulty
obtaining qualified programmers to manage the system. He emphasized
that it is too labor intensive for both staff and users to operate.
He stated that the department is no longer the only entity
accessing this land records information. He relayed the goal is to
make this information accessible on the Internet.
Co-Chair Kelly asked for a description of the customer.
Mr. Bus replied the customers represent any parties that deal with
the Department of Natural Resources and include: landowners needing
to obtain the title for their property, parties performing land
surveys, parties involved in land-leases, home sites, or right-of-
ways, municipalities pursuing entitlement, representatives from the
mining industry, and oil and gas industry, those with water rights,
etc.
Department of Public Safety
Alaska Public Safety Information Network Redesign
$ 2,725,500 general funds
Reference No.: 33865
AP/AL: Appropriation
Category: Public Protection
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2001
APSIN serves more than 2,600 local, state, and federal
criminal justice users, which represent $500 million in annual
operating expenditures. APSIN must be rewritten to communicate
with these agencies in Alaska and with the national systems.
If APSIN is not rewritten, it will be substantially more
costly to comply with new legislative requirements, and police
will not have access to the National Crime Information Center,
e.g. information related to wanted/missing persons, stolen
property, property used in the commission of a crime, national
criminal records, vehicle and driver information, photographs,
fingerprints, DNA, sex offender and other vital national
information.
KEN BISCHOFF, Director, Division of Administrative Services,
Department of Public Safety, testified that this on-going project
has been funded to date primarily using federal funds. He projected
the total cost of the project to be approximately $8.4 million, of
which $4.8 million is general funds.
Mr. Bischoff referenced a handout provided by the department [copy
on file] and characterized the Alaska Public Safety Information
Network (APSIN) as the criminal justice scorekeeper. He listed the
other local and federal agencies that use this system. He pointed
out on the graph how the Department of Public Safety utilizes the
criminal records information.
SFC 01 # 22, Side B 09:52 AM
Mr. Bischoff continued describing how police departments contribute
funds toward obtaining interface software to make it possible to
interact with the department and the Federal Bureau of
Investigation.
Mr. Bischoff listed the information the database provides includes
criminal history records, "hot file", warrants, writs of execution
requests, missing persons, property used in the commission of a
crime, etc. that would be useful to a police dispatcher or in a
civil investigation.
Mr. Bischoff added the Department of Health and Social Services
utilizes this database for background information for foster
parents, and screening for school bus drivers and applicants for
concealed weapons permits.
Mr. Bischoff said the Department of Public Safety system needed to
be upgraded to maintain its compatibility with upgrades implemented
by other agencies.
Co-Chair Kelly asked if there would be any realized savings in this
upgrade.
Mr. Bischoff titled this as a growth industry. He stated the amount
of information contained in this database continues to grow and
that there are variables that could mitigate the growth. He noted
that legislatures pass new laws and that there are tools that can
help the growth. Therefore, he said the cost benefit would be
realized in the future.
Co-Chair Kelly announced for the record that former Lieutenant
Governor, Red Boucher was present.
Senator Leman asked for information regarding federal matching
funds for future projects.
Mr. Bischoff repeated that the total cost of the project is
estimated to be $8.4 million of which $4.8 would be general funds.
Emergency Communications: Southeast Upgrade
$400,400
Reference No.: 32371
AP/AL: Appropriation
Category: Public Protection
Location: Juneau Areawide
Election District: Juneau Areawide
Estimated Project Dates: 07/01/2001 - 06/30/2003
Place eight communications repeaters in Southeast Alaska to
improve emergency communications.
Mr. Bischoff reminded that this project has been before the
Committee in previous years. He informed that the state does not
currently have a dedicated emergency communication capability in
Southeast Alaska. This project, he explained, works in cooperation
with the United States Coast Guard (USCG) to establish antenna
sites at existing USCG VHF transmission sites. He said the Alaska
State Troopers would use these antennas for dispatch and regular
business communications, as well as emergency medical services. He
noted that that the Department of Environmental Conservation and
the Marine Highway System have expressed interest in utilizing the
system as well.
At ease 9:59 AM / 10:11 AM
Department of Revenue
Permanent Fund Dividend Appeals Process Streamlining
$125,000
Reference No.: AMD33901
AP/AL: Appropriation
Category: Public Support Technology/Service
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
To automate the process of receiving incoming mail from
applicants responding to our requests for additional
information.
PAUL DICK, Chief, PFD Operations, Permanent Fund Dividend Division,
Department of Revenue, testified this is a request for a
supplemental to the division's Optimal Character Recognition (OCR)
system. He explained how this system scans documents into the
division's database utilizing a barcode in a faster, more efficient
manner then the existing data entry method. He told of the many
letters received by the division and the amount of time it takes to
hand process each letter. He stressed the proposed system would
greatly enhance customer service.
Senator Austerman asked if this request includes the necessary
software.
Mr. Dick replied the request is mostly for software as the division
already has the necessary scanning hardware.
Co-Chair Kelly wanted to know the downside of not implementing the
system. He asked if there is a backlog of the letters in question.
Mr. Dick responded the division has a backlog of approximately
50,000 documents during the summer months. He noted that during
this time, the division is also sending out letters to applicants
requesting additional information.
Senator Wilken asked if the operating efficiencies would therefore
be in managing growth and increasing customer service.
Mr. Dick affirmed and noted that information could be provided to
customers in a shorter time.
Co-Chair Kelly asked for background of the funding source, asking
if it is a reserve fund within the permanent fund.
Mr. Dick explained the funding source used to manage the division
is separate from the permanent fund earnings reserve account. He
noted that excess funds not paid out annually as dividends are
transferred into this managing fund.
Senator Wilken asked if on-line applications were being considered.
Mr. Dick stated that a method exists, but is cumbersome. He stated
that the division is working to improve this system, targeting
those who qualify for the one-page application.
Senator Wilken asked if half of the applicants used the on-line
system, if the need for optical scanning would be reduced.
Mr. Dick responded that optical scanning would always be necessary.
This, he explained is because there would always be applicants who
do not file electronically.
Ms. McConnell added that this electronic signature project is one
of several that address advancing technology. She noted that as the
division addresses the handling of information submitted over the
Internet that require a signature, all potential applications for
other state operations would be considered.
Child Support Enforcement Caseload Management System
Modification Project
$3,000,000
Reference No.: AMD33818
AP/AL: Appropriation
Category: Public Support Technology/Service
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2001
JOHN MALLONEE, Data Processing Manager, Child Support Enforcement
Division, Department of Revenue, testified via teleconference from
Anchorage that this capital project would eliminate two critical
problems within the automated child support system.
Mr. Mallonee listed the first as proprietary software used to
handle all input and output calls within system. He explained this
technology is ten years old no longer supported by the vender. He
described problems encountered with changes are made to the
mainframe. He warned that although accommodations have been made to
keep the system operational, the system would eventually fail.
Mr. Mallonee pointed out that the system needs to be rewritten
anyway and that it is most cost effective to upgrade at this time.
He spoke to the difficulty in finishing batch writing at night and
the need to access this inputted information in a timely manner. He
stressed that all child support information is contained on this
system and that it is inoperable for several days each month.
Mr. Mallonee shared that some of the system has been replaced and
this request addresses the remaining 60-65 percent of the program.
Co-Chair Kelly talked about spouses leaving the state and
"disappearing". He asked if this project would permit tracking of
these parents in the future.
Mr. Mallonee responded the upgraded system would allow the division
to link with 56 jurisdictions in the country. He noted not all
jurisdictions are currently connected.
Senator Leman requested more information showing the breakdown of
costs for the remaining $3 million proposed for this project.
Mr. Mallonee replied that almost all of the funds would be used to
hire contract programmers to augment existing division staff to
rewrite programs. He detailed the funding as $1.9 million federal
funds and $1 million provided from the state.
Senator Leman clarified that none of the funds are for new
software.
Mr. Mallonee affirmed and explained existing software would be
rewritten.
Senator Wilken asked if less then the entire $3 million in general
funds is appropriated in the FY 02 budget, if additional funds
could be appropriated in future years to allow completion by the
planned date in FY 06.
Mr. Mallonee answered the project could be completed in phases and
the timing of the project depends on the number of programmers
working at one time. He said it was possible that other
circumstances would require the project to be addressed in phases
anyway.
Department of Transportation and Public Facilities
Management Reporting System Efficiency - Analysis and
Development
$250,000
Reference No.: 33938
AP/AL: Appropriation
Category: Transportation
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
The department needs a through analysis of all information
systems being used by the department, including a review of
what information is being collected from them, how it is being
collected, and how the information is being used. This review
should suggest ways of improving the efficiency of the
department's information management by streamlining processes,
by changing or improving systems, and by improving reporting
processes.
KURT PARKAN, Deputy Commissioner, Department of Transportation and
Public Facilities, testified this is the only project utilizing
general funds. He pointed out the department utilizes several
different information management systems and that there is
frustration that not all of these systems produce reports usable
for decision-making purposes. He stated this project would conduct
a thorough analysis of all the information systems to determine
what information is collected from them, how it is being collected
and how it is being used. He stressed the intent is to streamline
process. He added this project would apply to systems currently
under development as well.
Co-Chair Kelly requested further detail of the problem.
Mr. Parkan explained that each system was produced independently
from the other. He listed Airport Information Management, Alaska
Marine Highway Reservations, Highway Accidents systems, Pavement
Management, and equipment fleet as some of the information
management systems used by the department. He emphasized that each
program produces reports useful for their specific purpose but are
not integrated to the full benefit of the department. He remarked
that the commissioner must set policy and review the performance of
each program operated by the department.
Co-Chair Kelly asked if the project would be done internally or if
bids would be requested from outside the department.
Mr. Parkan responded that a contract would be issued to perform an
analysis of the systems and make recommendations on how to produce
better reporting.
Senator Ward commented that the State of Indiana underwent a
similar procedure and learned that their airports could be
privatized and operate at one-third of the expense. Therefore, he
surmised the proposed project has merit.
Senator Leman asked if when the RFP is issued if it would include a
provision to include the users of these systems to ensure the
recommendations are feasible and user-friendly.
Mr. Parkan assured this would be done.
Statewide: Comprehensive Document Management System
$227,500
Reference No.: 33911
AP/AL: Allocation
Category: Transportation
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
Appropriation: Surface Transportation Program
Implement a system that can store and manage the Divisions'
mass of project plans, as-built diagrams, legally-binding
Right of Way parcel documents, technical reports and other
archival documents relating to project development and
construction. This system will reduce the current overcrowding
of office space by providing electronic access to documents
that can then be moved to storage. The project will increase
the efficiency of document access and provide an electronic
backup to the department's essential files on the state's
infrastructure.
Mr. Parkan testified this project and the following project use
federal funds and require state matching funds. He stated this
project is an attempt to consolidate documents that are currently
stored "in filing cabinets throughout the state." He explained
this information would become available electronically to all of
the department's design engineers. He stressed this would not only
make better use of space, but would also allow the division to be
more efficient by researching techniques used in past projects to
apply to future projects.
Right of Way Permitting and Project Development Management
System
$318,500
Reference No.: 33910
AP/AL: Allocation
Category: Transportation
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
Appropriation: Surface Transportation Program
The first portion involves streamlining the department's
permitting processes, and making moving to a web-based
application system; this portion of the project is well
underway. The second portion involves the management of the
state's right of way during project development. This segment
of the project involves improving the department's processes
for right of way project development, and then automating many
of those processes. The system will allow for electronic
management of information, an electronic movement of workflow.
It will allow better management of our increasing federally
funded capital projects, both for highways and aviation.
Mr. Parkan noted this project is similar to the previous project.
He also pointed out it is part of larger project to make the right-
of-way process more user friendly.
Co-Chair Kelly clarified a minimum of nine-percent in state
matching funds is required to secure federal funding for this
project. He asked if the request is to utilize general funds for
the state-portion and why this is not reflected in the proposed
budget.
Mr. Parkan responded that the standard match requirement for
federal highway projects is nine-percent and that the amount is
reflected in the governor's proposed budget as general funds.
Ted Stevens Anchorage International Airport: Information
Technology Systems
$1,053,000
Reference No.: 33898
AP/AL: Allocation
Category: Transportation
Location: Anchorage Areawide
Election District: Anchorage Areawide
Estimated Project Dates: 07/01/2001 - 06/30/2006
Appropriation: Airport Improvement Program
Upgrade and/or replace outdated telecommunications and
information systems for increased capacity, service and
features needed for airport operations. Current projects
needed to modernize the Airport Information Technology
include: upgrading existing wiring, implementing a high-speed
backbone network and planning, design, integration, and
enhancement of Geographic Information Systems, CADD
enhancements. The portion of this project reviewed by the
TIC/TAC is $500,000 applicable to the wiring system
distribution.
Mr. Parkan testified this project would expand and improve data and
video technology within the main airport terminal. He explained
that the airport tenants currently run separate wiring systems in
the facility and the intent is to create a centralized system. He
noted this project would also extend the system to the North
Terminal and to the safety building. He told how fire and rescue
crews would have access to information relating to the building
plans that could be useful in the event of an emergency.
Senator Green asked if this project is to augment the on-going
terminal upgrade project. She assumed this item was included in the
original plan and asked if it was instead a shortfall.
Mr. Parkan corrected that this request is not to address an
oversight because the project was not included in the terminal
upgrade project. He explained how this project is utilizing the
current construction activities to enhance service for public
safety operations and to expand the wiring systems into the North
terminal.
Senator Wilken noted the project is planned to occur in FY 01
through FY 06 and asked if it could be completed in phases. He
asked if this is an option under the stipulations of using airport
funds.
Mr. Parkan responded that the project is planned as one step and
has received federal authorization as such. He noted it is
anticipated to take two years to complete and is part of a larger
five-year Capital Improvement Project (CIP).
Ted Stevens Anchorage International Airport: Communication
Equipment and System Relocation
$5,515,000
Reference No.: 33897
AP/AL: Allocation
Category: Transportation
Location: Anchorage Areawide
Election District: Anchorage Areawide
Estimated Project Dates: 07/01/2001 - 06/30/2006
Appropriation: Airport Improvement Project
Purchase and install an Airport-owned communication system and
infrastructure, including telephone switch, equipment,
enhanced systems, and associated infrastructure and complete
necessary system and utility installations and relocations.
Mr. Parkan stressed the existing system is over 25 years old. He
noted the project has been reviewed by the airlines as part of the
updated operating agreement between the airport and the airlines.
Senator Wilken asked if the RFP for this project would include
service of the equipment.
Mr. Parkan affirmed if would be part of the negotiations.
Senator Wilken asked why the service provider would not provide the
necessary equipment and the state become subscribers.
KAREN MORGAN, Deputy Director, Communications Services, Information
Technology Group, Department of Administration, described the
process of submitting budget requests to the Office of Management
and Budget. She stated that the plans were in development at the
time the requests were due and are therefore generalized. She
assured the expectation is for "a good contract" and said this
situation allows flexibility in the RFP for venders to offer the
most cost-effective solution. She stressed the amount requested is
a maximum authorization and that the matter would be again
presented to the legislature after the contract is awarded so the
actual amount could be adjusted.
Senator Wilken asked about the Telecommunications Act of 1996,
which he understood was enacted by Congress to stipulate that
private industry was to "supply the world-at least the nation with
communications". He stressed that the actions of the state appear
to contradict this goal. He opined that the only advantage to the
state in owning a phone system at an airport would be if the system
generates revenue.
Co-Chair Kelly suggested a presentation of all the
telecommunication-related budget requests could be given to either
the full Committee, the capital budget subcommittee, or a special
telecommunications budget subcommittee.
Alaska Court System
Automated Case Management System - Phase 2
$1,750,000
Reference No.: 34030
AP/AL: Appropriation
Category: Justice
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
Equipment and systems development for 1) Automated Case
Management System and 2) Improved Public Access to the Courts.
DOUG WOOLIVER, Administrative Attorney, Alaska Court System updated
the Committee on the progress made on the first phase of the
project using funds allocated the previous fiscal year. He stressed
that this request is the top priority of the judicial branch. He
reiterated the shortcomings and frustrations encountered with the
current system. He noted that the legislature also benefits from
the upgrades in having easier access to case management
information. He explained the second phase involves installing
statewide, the systems developed in Phase I.
Co-Chair Kelly asked if this phase could be undertaken in stages
with funding allocated over more than this fiscal year. He also
asked, "What's the bottom line benefit?"
Mr. Wooliver replied this portion of the project would be difficult
to phase because most of the funds are proposed to purchase a
statewide license. He continued that the overall benefit of this
project is to allow the court system to keep track of significantly
more information than is currently possible. He detailed this
includes caseload data and tort reform rulings provided to the
legislature, which he stressed would allow the legislature to
accurately assess the implementation of the tort reform laws. He
added the new system would give the court system the ability to
electronically transfer criminal judgment information to the
Department of Public Safety.
Co-Chair Kelly asked is this upgrade would realize corresponding
operating budget savings.
Mr. Wooliver could not speak for other affected department, but
assured it would allow the judicial branch to better manage
existing information, which is currently contained only on paper.
Co-Chair Kelly asked that his questions be answered as they apply
to all remaining requests.
Capital Replacement Equipment
$745,000
Reference No.: 34108
AP/AL: Appropriation
Category: Public Support Technology/Service
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
Statewide replacement of court system technology and
communications resources.
Mr. Wooliver stated this project is the second highest priority of
the Alaska Court System. He noted it could be undertaken in phases
in a variety of ways. He explained this project does not create an
economic benefit as much as it replaces outdated equipment. He
described the old computer machinery and how it is incompatible
with the new case management system. He added that the project also
upgrades the phone system, and he stressed that the Alaska Court
System has more teleconference activity than any other state
agency. He said this is mostly due to the geography of Alaska. He
told how holding teleconference hearings save money for the court
system, the Public Defenders Agency as well as individual
litigants.
SFC 01 # 23, Side A 10:51 AM
Court Security Projects
$500,000
Reference No.: 34032
AP/AL: Appropriation
Category: Justice
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
Courtroom security requirements
Mr. Wooliver spoke of the limited security in courtrooms saying,
"Courthouses are filled with people who hate each other, who are
forced by the government to come before the court so that the
court, a government employee, can make the most important decisions
of their lives." He stressed this creates a great deal of tension
and most of the safety concerns are not for the judges but for
defendants, witnesses, domestic violence litigants, jurors, and
front counter clerks who have the most contact with the public. He
emphasized the low salaries paid to employees in this position.
Mr. Wooliver stated the funds would be used to make security
upgrades in Kenai and Palmer courthouses. He noted these courts
have a high volume of activity and are located in areas of the
state with the highest concentration of Freeman, an alleged anti-
government organization.
Mr. Wooliver remarked this project could be addressed in phases
over more than one fiscal year.
Deferred Maintenance Projects
$1,000,000
Reference No.: 34031
AP/AL: Appropriation
Category: Justice
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
High priority repairs to building components that have not
been sufficiently maintained and now threaten longevity of the
building.
Mr. Wooliver spoke to this multi-year project to address identified
items in the legislature's deferred maintenance task force report.
He said the items are prioritized based in the needs of the court
system as well as assessment of the damages. He noted this funding
would be used for a new roof on the Diamond Courthouse in Juneau as
the building has suffered significant water damage. He added that
this funding would also be used to replace water damaged flooring
and floor coverings in the small Fort Yukon court office and
courtroom.
Rural Court Technology Upgrades (Digital Recording)-Phase 4
$420,000
Reference No.: 34034
AP/AL: Appropriation
Category: Justice
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
The Alaska Court is requesting $420,000 for the final phase of
a four-phase multi-year project to replace courtroom audio
recording and electronic sound systems statewide. Phases 1
through 3 targeted the modernization of the 6 largest courts
with PCs, new sound systems and digital audio recording.
Because of substantial savings in the project, the 9
additional courts and both appellate courts were also
upgraded. Phase 4 will upgrade the smallest rural courts.
Mr. Wooliver pointed out that Alaska is one of the only states that
use a recording system, rather than court reporters, to record
court proceedings. He said this method was chosen at the time of
statehood primarily because of a lack of available court reporters.
He stated that since that time, this method has resulted in "an
enormous cost savings" over the years. He calculated at least 50
court reporters at an annual expense of approximately $2.5 million
would be necessary if the state utilized them rather then a
recording system. Despite these savings, he stressed, these systems
must be upgraded about every 15 years.
Mr. Wooliver informed that the manufacturer of the old equipment is
no longer in business and no more replacement parts are available.
He told of the increased quality of recordings made using the
updated equipment.
Statewide Remodeling Costs
$500,000
Reference No.: 34033
AP/AL: Appropriation
Category: Justice
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
Renovation projects to increase staff efficiency and
accommodate improved means of conducting court business,
particularly accommodation of improved technology.
Mr. Wooliver explained this request is for funding to address
variety of small renovations. He listed a remodeling project in the
Anchorage courthouse to create multi-litigant courtroom and a grand
jury sitting room as one of the projects. He detailed the lack of
seating for participants and observers of multi-litigant court
proceedings.
Statewide Court Building Code and Energy Upgrade
$400,000
Reference No.: 34035
AP/AL: Appropriation
Category: Justice
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
Redesign of courtroom bench configurations to provide adequate
space for clerks, witnesses and judges, and to comply with the
Americans with Disabilities Act. Earthquake bracing for
library shelving in 20 court law libraries.
Mr. Wooliver detailed this request is for the first phase of a two-
phase project to remodel the courtrooms in Tok, Valdez, Juneau and
Delta Junction to make them more functional and bring them into
compliance with the Americans With Disabilities Act.
Law Library Catalog Software for Web Access
$60,000
Reference No.: 34036
AP/AL: Appropriation
Category: Justice
Location: Statewide
Election District: Statewide
Estimated Project Dates: 07/01/2001 - 06/30/2006
This project is for the purchase of software to allow users
access to the law library's electronic catalog of available
legal resources.
Mr. Wooliver stated this one-time funding request would be used to
obtain software necessary to offer the state's law library catalog
on the Internet. He described the searching capabilities currently
available only at the Anchorage law library. He expressed that
access to this information would be useful for court employees, the
public, attorneys and judges.
Senator Wilken requested a breakdown of the five remodeling
projects proposed in Reference No. 34035.
Mr. Wooliver replied he would supply the information.
| Document Name | Date/Time | Subjects |
|---|